Meet Your Next Assistant
Meet Chandra from Johannesburg, South Africa. She has 4 years of Executive Assistant experience.
With Go Carpathian, you can hire an assistant like Chandra who will excel in communication, interpersonal relations, and time management.
How Much Does it Cost to Hire an Assistant?
At Go Carpathian, we connect you with the best assistants for hire globally.
While we occasionally source specialized talent from Western countries like the United States, we also provide cost-effective solutions by working with highly skilled professionals from Eastern Europe, South Africa, and Latin America.
United States
Entry Level – Senior
$3200 - $4800 / month
- Available on site
- Full Cultural Context
- Scalable Hiring
- Diverse Talent Pool
- Flexible Engagement
Eastern Europe
Entry Level – Senior
$1200 - $3500 / month
- Cost-Effective Talent
- High-Quality Expertise
- Scalable Hiring
- Diverse Talent Pool
- Flexible Engagement
South Africa
Entry Level – Senior
$900 - $3200/ month
- Cost-Effective Talent
- High-Quality Expertise
- Scalable Hiring
- Diverse Talent Pool
- Flexible Engagement
Latin America
Entry Level – Senior
$900 - $3000/ month
- Cost-Effective Talent
- High-Quality Expertise
- Scalable Hiring
- Diverse Talent Pool
- Flexible Engagement
What Does an Assistant Do?
An Executive Assistant provides high-level support to executives, handling a wide range of tasks to ensure efficient operations and allow executives to focus on strategic priorities. They act as a crucial partner, managing administrative duties, communications, and logistics.
Here’s a breakdown of key EA responsibilities:
Calendar Management
Skillfully scheduling meetings, appointments, and events to optimize the executive’s time. This prevents conflicts and ensures strategic allocation of time.
Travel Arrangements
Planning and organizing travel, both domestically and internationally, including bookings and itineraries.
Communication Management
Acting as the point of contact for communications, screening calls and visitors, and managing information flow. They also draft professional correspondence.
Meeting Coordination
Planning and scheduling meetings, including logistics, communication, and coordination. They may also record meetings.
Document Preparation
Preparing documents, reports, and presentations using software like Microsoft PowerPoint or Google Slides.
Information Management
Researching, organizing, and managing data to represent senior management. They also maintain organized records.
Gatekeeping
Protecting the executive’s time by controlling the flow of information and prioritizing access.
Event Planning
Organizing team communications and planning events, both internal and off-site.
Expense Management
Performing bookkeeping tasks and compiling expense reports.
Problem-Solving
Addressing issues and finding solutions to ensure smooth operations.
Office Management
Managing office duties such as sourcing supplies and handling the filing system.
Project Management
Supporting and assisting various ongoing projects for the organization by organizing meetings, setting up project timelines, and assigning tasks to appropriate team members.
Confidentiality
Maintaining professionalism and strict confidentiality with all materials.
Training
Executive Assistants also train other administrative staff on company policies and best practices.
What Skills Do Assistants Possess?
An effective assistant is someone who can really understand your needs, someone who learns fast, and someone who has strong communication skills and attention to detail:
Strong communication skills:
An effective executive assistant must communicate clearly and professionally via phone, email, and instant messaging. They must be able to recognize potential problems and communicate them clearly before they grow bigger. That’s why clear communication and proactivity go hand in hand when it comes to good assistants.
Organizational skills:
Needless to say, proficiency in organizing tasks, managing schedules, and maintaining records is essential for a good assistant.
Technical skills:
Every good EA is familiar with software tools such as Microsoft Office, Google Calendar, and other productivity applications, such as Monday, Todoist, and Notion.
Attention to detail:
Professional assistants can handle tasks accurately and efficiently. They pay attention to detail and know how important it is to listen to co-workers and read carefully. Because they spend so much time in meetings and focusing on many important tasks at the same time, business owners often don’t have time or energy to focus on details. That’s why this skill is vital for good executive assistants.
Multitasking ability:
Professional assistants must be capable of managing multiple tasks simultaneously without compromising the quality of work.
Problem-solving and decision-making:
EAs need to be able to think on their feet and come up with quick, effective solutions to unexpected issues. They should also be able to analyze situations, evaluate outcomes, and offer input on project details.
Time management:
Juggling multiple tasks and deadlines effectively ensures all responsibilities are handled promptly, keeping the executive’s schedule on track.
Confidentiality:
Handling sensitive information is a regular part of the job, requiring EAs to maintain strict confidentiality to protect the executive’s privacy and the company’s interests.
Adaptability:
The EA role can be unpredictable, so being adaptable allows them to handle sudden changes and new challenges effectively.
Interpersonal skills:
Building relationships, resolving conflicts, and effectively conveying information are crucial for EAs.
Benefits of Hiring an Assistant
Besides freeing up time for business owners so they can focus on core operations, there are many other benefits of hiring a personal assistant. Business owners who are looking to optimize their business operations, reduce costs, and improve overall efficiency should consider outsourcing a personal assistant:
01
Cost Efficiency
Hiring an outsourced personal assistant is more cost-effective than employing a full-time in-house assistant. Businesses can save on labor costs, office space, and benefits, paying only for the work completed.
02
Access to Global Talent
Outsourcing allows businesses to tap into a global talent pool, enabling them to find assistants with specialized skills and expertise that may not be available locally.
03
Increased Productivity
By delegating routine and administrative tasks to virtual assistants, business owners can focus on strategic initiatives and core competencies, leading to improved productivity and efficiency.
04
Flexibility and Scalability
Virtual assistants offer flexibility in adjusting work hours and scaling services up or down based on business needs, which is particularly beneficial during periods of rapid growth or fluctuating demand.
05
Improved Work-Life Balance
Outsourcing routine tasks helps reduce stress and allows business owners to achieve a better work-life balance by freeing up time for personal commitments and strategic activities.
06
Enhanced Focus on Core Business Activities
With administrative tasks handled by virtual assistants, business owners can concentrate on high-priority functions that drive business growth and innovation.
Where To Hire An Assistant?
Most companies struggle to reliably find “A Players” because they don’t know where to find the best talent.
After helping hundreds of companies build elite global teams and recruiting thousands and thousands of candidates from around the world, here are our top four Recruiting Channels:
01
Regional Job Boards
While LinkedIn is the most popular job board in the United States, up to 50% of the best candidates we source at Go Carpathian do not have active LinkedIn profiles. Instead of relying on the US-focused LinkedIn for your global team, we recommend finding job boards specific to the region you’re trying to recruit from. Unfortunately, these aren’t always translated into English, so make good friends with Google Translate!
02
Head Hunting
Headhunting allows you to target assistants who are already employed and excelling in their roles, even if they aren’t actively seeking new opportunities on traditional platforms. This method ensures you can secure exactly the talent you need, making it ideal for specific requirements. However, it is expensive, time-consuming, and may involve long wait times, particularly when approaching candidates from competitive organizations.
03
Content
If you’re truly invested in building your team with the best people possible you need both short-term and long-term strategies to find talent. Convincing a top candidate to come to work with you is all about trust. The best way to build this trust? Publish content. At Go Carpathian we design our Newsletters, Youtube Channel, Social Media Posts, etc to appeal to the types of people we want to recruit. The see our content and trust us to find them exceptional companies to help them further their careers!
04
Referrals
Referrals are one of the oldest and (usually) most reliable ways to find new hires. We say usually because the quality of a referral depends on the source, but in most cases asking colleagues or peers for recommendations leads to trusted candidates with proven experience. At Go Carpathian, we’ve taken our referral process to the next level. Instead of just relying on our network, we partner with industry experts in our target regions to leverage their networks to find our clients the best and brightest available candidates.
Building out each of these channels on your own with an in-house recruiter will be expensive. Recent data shows it could cost up to $9,803 per month. Other companies choose to work with Go Carpathian because we give our clients all the benefits of building out these funnels without paying insane fees to do it all in-house.
Frequently Asked Questions
Why should I hire an assistant for my business?
Hiring an assistant helps business owners save time, increase productivity, and focus on core business activities. Assistants can handle administrative tasks, customer support, social media management, and research, allowing business leaders to work on strategy, innovation, and growth.
What tasks can an assistant handle?
Assistants can manage a wide range of tasks, including:
- Administrative support: Email management, scheduling, and document preparation
- Social media management: Content creation, engagement, and analytics
- Customer service: Handling inquiries and resolving issues
- Research and data management: Market research, data entry, and analysis
- Specialized tasks: Bookkeeping, content writing, graphic design, and more
How much does it cost to hire an assistant?
The cost varies based on experience, location, and skill level:
- Outsourced assistants: $10–$20 per hour
- Full-time in-house assistants: $2,000–$8,000 per month
- Specialized assistants: $35–$75 per hour for expertise in areas like social media or bookkeeping
Outsourcing assistants from Eastern Europe, South Africa, and Latin America through Go Carpathian offers high-quality support at a fraction of traditional hiring costs.
Where can I hire an assistant?
There are several ways to find an assistant:
- Freelance platforms (Upwork, Fiverr, Freelancer)
- Job boards (LinkedIn, Indeed, Glassdoor)
- Social media groups (Facebook, Reddit)
- Outsourcing agencies like Go Carpathian, which provide pre-vetted candidates from cost-effective regions
- Referrals from colleagues or industry peers
What are the key skills of an effective assistant?
A great assistant should have:
- Strong communication skills for clear and professional interaction
- Organizational skills to manage tasks and schedules efficiently
- Technical proficiency in tools like Microsoft Office, Google Workspace, and project management apps
- Attention to detail to ensure accuracy and efficiency
- Multitasking ability to handle various tasks without compromising quality
How can Go Carpathian help me hire the right assistant?
Go Carpathian simplifies the hiring process by:
- Connecting you with pre-vetted assistants from regions like Eastern Europe, South Africa, and Latin America
- Offering cost-effective hiring solutions compared to full-time in-house staff
- Providing ongoing support to ensure a smooth onboarding and workflow integration
Do You Need Help Hiring an Assistant?
Hiring an assistant can make life much easier for business owners. Just imagine having someone who understands your business, and manages repetitive tasks like administration, email correspondence, document preparation, calendar management, and social media. A personal assistant can do all these tasks (and more), and more importantly, they can do them instead of you. Now imagine putting the time you would spend on these tasks into something more important for your business.
Outsourcing work to personal assistants is beneficial as it saves you money, and time and gives you access to global talents worldwide. With a virtual assistant, you can scale your business depending on your current needs, which is a much better option than having to hire full-time employees for each role.
With Go Carpathian, you can outsource highly skilled personal assistants from regions like Eastern Europe, South Africa, and Latin America. By hiring skilled talents from these regions, business owners can reduce labor costs while keeping a high quality of work.
We know you’re busy so we made partnering with us extremely simple:
01
Schedule a Discovery Call
Discuss your business needs and goals with their team.
02
Submit an Onboarding Form:
Provide detailed information about the roles you want to fill.
03
Review Calibration Candidates
Evaluate pre-screened candidates to find the best fit for your business.
04
Onboard and Start
Integrate your new team member(s) into your workflow and begin reaping the benefits of outsourcing.
Hear From Our Clients
Discover what our clients say about their experiences and the value we bring to their projects.
Hire top talent from South Africa, Eastern Europe, Latin America (and the US) in under 23 days.
The Go Carpathian initial education and onboarding process is smooth. My clients have been happy with the relationship so far and we’ve onboarded an awesome new hire.
Nate Ruben
Founder, Ruben Digital
